How to Schedule a One-on-one Appointment

As an Arts & Sciences undergraduate you have either a Sr. Academic Advisor or an Academic Advisor/Success Coach. To make an appointment you do not need to know the name of your advisor, however it is helpful to know if your advisor is a Sr. Academic Advisor or an Academic Advisor/Success Coach as our Sr. Academic Advisors use the Advite system, while Academic Advisor/Success Coaches use the Starfish system, to make their appointments.

Instructions are provided below for both systems – if you ONLY see the Study Consulting calendar and not your advisor’s availability then your advisor uses the Starfish system and not the Advite system. You should return to this page and follow the instructions below on how to make an appointment with your Academic Advisor/Success Coach via Starfish.

The Office of Academic Advising offers both in-person and zoom advising and coaching meetings. If you are in the Success Coaching Program in Academic Advising (SCAA), you should access Starfish to see when your Success Coach/Academic Advisor is available. 

This chart explains when advisors are present on campus and could potentially meet with you in-person versus when they are only available via zoom for virtual meetings.  If you have a preferred meeting modality, please review the chart prior to scheduling a 1:1 meeting with your advisor.  If you would like to meet with your advisor virtually during a time when they are designated as “in-person”, make the appointment and reach out to your academic advisor or coach directly. Please note, however, that advisors will not be available for in-person meetings when they are listed as “On Zoom”.

On the date of a virtual appointment, a few minutes before the start time, use this information to access your 1-on-1 meeting Zoom link.

If the time zone you live in does not work with your advisor’s availability as listed in Advite or Starfish, email your advisor to schedule an appointment at a time that works for both of you.

Make an appointment with your Sr. Academic Advisor via Advite

By using Advite you will be routed to your assigned advisor’s calendar automatically. You’ll need to use a computer when making an appointment, as this software is not mobile phone friendly. To schedule an appointment on Advite with your assigned Sr. Academic Advisor: 

  1. Use your JHED ID to login into Advite.
  2. Highlight the time-slot you would like to reserve by holding down your mouse button and trace out the time-slot on the calendar itself, or you may use the Reserve Appointment function on the menu.
  3. Enter information in the fields and press Submit.
  4. Your reservation will be added to your advisor’s calendar and we’ll send a confirmation email to your Hopkins email address. A reminder email will also be sent 24 hours prior to your meeting.

Make an appointment with your Academic Advisor/Success Coach via Starfish

To schedule an appointment on Starfish with your assigned Advisor Success Coach: 

  1. Use your JHED ID to log into Blackboard or SIS.
  2. Click the Starfish tab at the top of the page. 
  3. Select the name of your Academic Advisor Success Coach.  
  4. Click on the three dots to the right of the name.
  5. Click schedule and follow the scheduling steps.
  6. If you do not find an appointment time that will work for you due to time zone difference, please email your Academic Advisor Success Coach two or three dates and times that might work for you.

Knowing your FERPA Rights

The Family Educational Rights and Privacy Act (FERPA) is a Federal law designed to protect the privacy of a student’s education record and prohibits the university from disclosing information from those records without the written consent of the student.

When you meet with an academic advisor, your advisor will be assuming that you have established the level of privacy in your setting that you want during your advising session. When an additional person is purposefully present during your advising meeting, your advisor may ask you to complete a FERPA Release Form before the advising session may continue. 

For more information, please consult the FERPA website created by the Office of the University Registrar.